The primary responsibility of the Pool Committee is to advise and assist the Board in monitoring and
ensuring an overall coordinated approach to maintaining the pools in the community. The goal of the
Committee is to maintain clean and safe environments at the pools so residents can enjoy
To accomplish this goal, the Board of Directors shall assign the Pool Committee with tasks,
which may include but not be limited to the following:
- Make recommendations to the Board regarding Pool maintenance and improvement projects and other enhancements to the existing pool maintenance plan.
- Assist the Social Committee with neighborhood activities related to the pools.
- Take any input from owners and evaluate improvements suggested by Homeowners or Board members. If approved by the committee, the committee will attempt to include these recommendations in overall planning for presentation to the Board.
- Review and make recommendations on all requests to the Board for services and changes to current pool maintenance policies which are not addressed under current policies.
- Annually review the pool maintenance plan and make recommendations for changes and adjustments, as necessary.
- Propose improvements and enhancements to be submitted for approval by the Board of Directors.
While the Pool Committee makes recommendations to the Board of Directors, the Board sets the pool rules and makes decisions related to the pool staff/management and pool hours. The Pool Committee does not have the authority to make or change policy.
Committee candidates and members shall be residents in good standing. Good standing shall be defined
as the absence of any liens, privilege penalty, outstanding assessment or fine balances, CC&R Violations
or pending legal action with the Association.
Appointment and Term
The Board of Directors shall invite interested homeowners to express their desire to serve on the
committee through the newsletter, email, word of mouth, announcement at the board meetings, or by
any other means deemed appropriate by the Board. Interested homeowners must submit a written
request to the management team to be considered. The Board of Directors may remove any Committee
member at any time, with or without cause.
Election of Officers
The Committee shall consist of at least one (1) member, but no more than five (5). The Board shall
appoint the Chairperson of the Committee. Other officers of the Committee may be elected by the
Committee membership. At a minimum, the Committee shall elect a Secretary, who will be responsible
for recording accurate minutes of the Committee’s meetings and submitting them to the Board of
Directors in a timely manner.
The Chairperson, or his or her designee, shall be responsible for chairing meetings of the Committee.
The Committee Chair shall have the overall responsibility and authority to coordinate all aspects of the Committee activities.
The Committee shall contact and involve all volunteers who signed up at the Annual Meeting.
The Committee shall meet, as necessary, to review past activities and to organize future messages.
The Committee Chairperson shall be responsible for contacting the members of the Committee regarding
rescheduled or canceled meetings. At least one member shall attend Board meetings to provide an
update to the community.
The Committee may communicate with the community via the official communication channels
approved by the Board of Directors. The Committee may not communicate with the community by
social media, unless otherwise authorized by the Board of Directors.
When appropriate, the Committee may provide a quarterly Committee Activity update to Board, c/o Management, 15 days before the scheduled Board Meeting.
In the interest of ensuring strong communications between the Board of Directors and the
Committee, it is expected that the Committee Chairperson, or his or her designee, will submit a
written report of the goals and accomplishments to the Board via the management company for
the Annual Meeting.