The Communication committee is responsible for developing, updating, and monitoring the
Homeowners Association’s communications policies, social networking accounts, and electronic
discussion groups, as well as recommending new ways for the Board of Directors to communicate with
its members and other interested parties through alternative media. The purpose of this Committee is
to serve at the will of the Board on all matters pertaining to the communications to the residents of the
To accomplish this goal, the Board of Directors shall assign the Communications Committee with tasks,
which may include but not be limited to the following:
- Promote communication to the association members—including the annual meeting.
- Maintain online communications such as the association website – including website design
- Maintain HOA News Bulletin.
- Review Communications policies and guidelines annually and suggests revisions as needed.
- Generate general information announcement and monthly newsletters articles.
- Work with management on weekly email blasts that support the mission, values, and strategic
goals of the association.
- Ensure that Social Committee planned events are promoted and publicized.
- Review and make recommendations on all requests to the Board for services and changes to the current newsletter.
- Ensure there are no politics, religion, personal attacks, advertising, or editorializing in Association communications.
While the Communication Committee makes recommendations to the Board of Directors, the
Board sets the rules and makes decisions. The Communication Committee does not have the
authority to make or change policy.
Committee candidates and members shall be residents in good standing. Good standing shall be defined
as the absence of any liens, privilege penalty, outstanding assessment or fine balances, CC&R Violations
or pending legal action with the Association.
Appointment and Term
The Board of Directors shall invite interested homeowners to express their desire to serve on the
committee through the newsletter, email, word of mouth, announcement at the board meetings, or by
any other means deemed appropriate by the Board. Interested homeowners must submit a written
request to the management team to be considered. The Board of Directors may remove any Committee
member at any time, with or without cause.
Election of Officers
The Committee shall consist of at least one (1) member, but no more than five (5). The Board shall
appoint the Chairperson of the Committee. Other officers of the Committee may be elected by the
Committee membership. At a minimum, the Committee shall elect a Secretary, who will be responsible
for recording accurate minutes of the Committee’s meetings and submitting them to the Board of
Directors in a timely manner.
The Chairperson, or his or her designee, shall be responsible for chairing meetings of the Committee.
The Committee Chair shall have the overall responsibility and authority to coordinate all aspects of the Committee activities.
The Committee shall contact and involve all volunteers who signed up at the Annual Meeting.
The Committee shall meet, as necessary, to review past activities and to organize future messages.
The Committee Chairperson shall be responsible for contacting the members of the Committee regarding
rescheduled or canceled meetings. At least one member shall attend Board meetings to provide an
update to the community.
The Committee may communicate with the community via the official communication channels
approved by the Board of Directors. The Committee may not communicate with the community by
social media, unless otherwise authorized by the Board of Directors.
When appropriate, the Committee may provide a quarterly Committee Activity update to Board, c/o Management, 15 days before the scheduled Board Meeting.
In the interest of ensuring strong communications between the Board of Directors and the
Committee, it is expected that the Committee Chairperson, or his or her designee, will submit a
written report of the goals and accomplishments to the Board via the management company for
the Annual Meeting.