Notice of Meeting of the Board of Directors of Forest Oaks Owners Association, Inc.
To be held on Thursday, February 1, 2018 at 6:00 p.m.
at the Forest Oaks Community Center
105 N. Lynnwood Trail, Cedar Park, Texas, 78613
1. Homeowner Forum (Homeowners allowed 3 minutes each to speak)
2. Call to Order – 6:00 pm
3. Guest Speakers – City Police Department regarding loose dogs and City Community Support Manager
regarding upcoming Tree Trimming
4. Review and Approval of November 30, 2017 Board Meeting Minutes
5. Treasurer’s Report: Review of Current Association Financial Report
6. Committee Reports
7. Ratify and Reaffirm Board Actions considered since last meeting
8. Old Business
1. Review Pool Contract Proposals for 2018 Pool Season
1. Surveillance License
2. New Business
1. Accutab System Removal
2. Yard of the Month
3. Funds Transfer due to FDIC Limits
4. Storage Pods
5. Scheduling of 2018 Annual Meeting
3. Convene into Closed Executive Session
This will be a closed session not open to homeowners. Subjects to be considered in Executive Session include
subject such as Collection Accounts, Deed Restriction Violations, Employment Matters and Legal/Potential Legal
4. Reconvene to Open Session – Summarize Executive Session Action Items
5. Adjournment – 8:00 p.m.
* Except for the Executive Session, members of the association of are welcome to attend and observe the Board
of Directors Meeting. There will an opportunity for homeowner comments and questions before and/or after the
meeting as time permits.
Tree trimming will begin in your neighborhood starting on the week of February 12th, 2018. A door hanger (see attached) will be placed on your door one week prior to the beginning of the trimming. The trimming will start at least one week after the notice, and may involve more than one week to complete the process.
The trimming is necessary to allow for access by the Fire Department emergency vehicles and to make your neighborhood a safe place. The City of Cedar Park wishes to create both aesthetically pleasing experiences and safety of the community.
The “Green Book” by the American Association of State Highway and Transportation Officials specifies line of sight must be maintained for passing, stopping and decision sight distance. Intersection sight distance also must be maintained in order for drivers to control the operation of their vehicles to avoid striking an unexpected object in the traveled way for both approach and departure.
We will provide the same services as a professional arborist at no additional cost. In addition, you have the option of hiring your own service, however, we cannot reimburse you for the costs involved and the work must meet the standards outlined below.
Encroaching tree branches will need to be removed in order to prevent pedestrian and vehicle obstruction. Only problem branches or trees will be removed for safety purposes. You can help us by doing your part to keep your trees trimmed so that they are not in the way of vehicles or pedestrians. More information can be found here about tree trimming.
Trees must be trimmed to clear 140’ for regulatory signs as well as warning signs. The “intersection sight triangle” must be clear and there should be a height clearance of 14’ above the roadway for motorized and 8’ above the sidewalk for pedestrian traffic. The sidewalk must be clear of any obstructions. Additionally, the street light illumination needs to be free of limb obstructions. Shrubbery, trees and other plants shall not be higher than 3’ tall at full maturity within the sight triangle.
Tree branches should hang:
- At least eight feet above the sidewalk
- No less than 10 feet above the edge of the curb
- At least 14 feet over the street.